Privacy Policy

1. Introduction

Zisman US Tax, LLC (“Zisman,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit www.zismantax.com or any related sub-domains, use our client portal, interact with us via email or social media, or engage our tax preparation and advisory services (collectively, the “Services”).

By accessing or using the Services, you acknowledge that you have read and understood this Policy. If you do not agree with our practices, please do not use the Services.

2. Who We Are

Zisman US Tax, LLC is a U.S./Panama-based tax firm headquartered in Panama City, Panama, with U.S. operations in the State of Texas. For purposes of data-protection laws—including the EU/UK GDPR, California CCPA/CPRA, and Panamanian Law 81 of 2019—we act as the “data controller” for personal information we process.

3. Information We Collect

3.1 Information You Provide Directly

Identification Data: Name, address, email, phone number, date of birth, taxpayer identification numbers (SSN, ITIN, EIN).
Financial & Tax Data: Income, investment details, account numbers, foreign asset information, prior tax returns, and supporting documents.
Engagement Data: Messages, notes from consultations, feedback, preferences.
Payment Data: Last four digits of card, billing address (processed by PCI-compliant vendors; we do not store full card numbers).

3.2 Information Collected Automatically

We collect certain information via cookies and similar technologies—such as IP address, browser type, device identifiers, pages viewed, and time spent—to secure our portal and analyze traffic.

3.3 Information from Third Parties

We may receive data from financial institutions, the IRS, state tax authorities, or referral partners where legally permitted.

4. Legal Bases for Processing (GDPR)

Contractual Necessity – to prepare your tax return or provide advisory services.
Legal Obligation – to comply with U.S., Panamanian, and other tax regulations (e.g., IRC § 7216, FATCA).
Legitimate Interests – to improve our Services and market similar services to existing clients.
Consent – for optional marketing emails or non-essential cookies.

5. How We Use Your Information

Deliver and manage the Services you request.
Prepare and file U.S. federal, state, and local returns and related forms.
Provide advisory, projection, and planning services.
Verify identity and prevent fraud.
Process payments and send invoices.
Send transactional communications (filing confirmations, deadline reminders).
Respond to inquiries, support requests, and IRS/state notices.
Improve site performance, user experience, and offerings.
Comply with legal, regulatory, and professional obligations.
Market our Services to existing or prospective clients, subject to opt-out.

6. Confidentiality & Advisor-Client Privilege

We treat all information you provide with the strictest confidentiality. Personal data is shared only with Zisman personnel who need it to complete the work you have engaged us to do. We will not disclose your information to third parties without your express written permission unless legally required.

Please note that tax return preparation engagements are not covered by advisor-client privilege. Communications with Enrolled Agents, CPAs, or other tax professionals are generally not protected from IRS disclosure except in limited circumstances involving non-criminal tax advice in federal proceedings. If you require legally privileged communications, we may recommend you consult an attorney.

7. How We Share Your Information

We do not sell or rent your personal data. We share it only when necessary:

Service Providers: IT hosting, document management, e-signature, payment processing, CRM, analytics—bound by confidentiality agreements.
Government Agencies: IRS, state tax authorities, or foreign tax authorities when filings or inquiries require it.
Professional Advisors: Attorneys, auditors, consultants under NDA for compliance or dispute resolution.
Business Transfers: In the event of a merger or sale of assets, with appropriate safeguards.
Legal Requirements: To protect rights, comply with court orders, or meet regulatory obligations.

8. Cookies & Tracking Technologies

We use first- and third-party cookies to remember preferences, secure the portal, and analyze site traffic. You can control cookies through your browser settings or opt-out mechanisms such as Global Privacy Control. Disabling cookies may affect site functionality.

9. Data Retention

We retain tax-related records for at least seven (7) years or as long as required by Treasury regulations, Circular 230, Texas accountancy rules, Panamanian law, or applicable statutes of limitation. Marketing data is kept until you opt out or it is no longer needed.

10. Data Security

We employ industry-standard safeguards, including:

AES-256 encryption at rest and TLS 1.2+ in transit
Multi-factor authentication
Role-based access controls
Annual penetration testing and vulnerability scans

No system is 100 % secure. We encourage strong passwords and two-factor authentication.

11. International Data Transfers

Your information may be transferred to or processed in jurisdictions outside your country, including the U.S. and Panama. Where required, we rely on Standard Contractual Clauses or other legal mechanisms to legitimize transfers.

12. Your Privacy Rights

Depending on your location, you may have rights to access, correct, delete, restrict, or object to processing; to data portability; and to opt out of certain marketing or “sharing” practices. To exercise these rights, email privacy@zismantax.com with sufficient detail to verify your identity. We will respond within the timeframe required by law.

13. Children’s Privacy

Our Services are not directed to children under 13, and we do not knowingly collect their personal information. If we discover such data, we will delete it promptly.

14. Third-Party Links

Our Sites may contain links to external sites. We are not responsible for their privacy practices. Review their policies before providing information.

15. Changes to This Privacy Policy

We may revise this Policy from time to time. We will post the updated version on this page with a new “Last Updated” date. Material changes will be announced via email or a prominent site notice. Continued use of the Services after changes take effect constitutes acceptance.

16. Contact Us

Questions about this Privacy Policy or our privacy practices? Please email info@zismantax.com or call (281) 885-8857.